Timing Is Everything

Third Time Wife, Wedding Planning

For our original wedding vision, though the locations and reception menu were in flux, I was pretty much set on a sunset ceremony.

Image via StyleMePretty | Photography by Our Labor of Love

Image via StyleMePretty | Photography by Our Labor of Love

Not only was it very romantic, sunset for our wedding day was predicted at 6:49pm which was just perfect as it was on the clock’s upswing.

Years ago a bride-to-be come into the shop to order her invitations and Mama Leadfoot commented on the very precise time she had written into her wording. It wasn’t just “half past two” or “two thirty in the afternoon” but two thirty-ONE in the afternoon. She explained that her daddy was the luckiest person she ever met and he said getting married while the clock was on an upswing was lucky, so that’s what she was gonna do!

While I’m not overly superstitious, I do think that doing little things like this certainly can’t hurt. For me it’s more about going in with the right intentions and the right mindset, and the clock being on an upswing is a physical reminder of those good intentions.

According to a little bit of Internet research, the clock-upswing superstition is common in China, but seems to have filtered throughout the various cultures. And while the notion seems to focus more on the minute hand, I figured if one hand going up was good, then both would be double-good!

When we switched our wedding from sunset to mid-morning, it became a matter of deciding how early was too early. Neither of the Road Trips are the cheeriest morning people, so too early wasn’t a great idea, not to mention asking our guests to be up bright and early wouldn’t be the most hospitable thing. Mid-morning seemed like a good idea, but we also knew that most of our guests would be driving about 45 minutes to get to our venue, which could make an even a mid-morning start a bit touchy.

Good thing we were already thinking it’d be fun to have the cocktail hour before the ceremony, so that gives us some wiggle room if people aren’t really up and moving as early as need be. (Not to mention gives us plenty of time to get ready in the morning without having to get up at the crack of dawn.) And since I never had any intention of hiding away in some bridal lounge before the ceremony, it also gives us plenty of time to greet our guests, take some photos, and generally make merry before the ceremony.

How did you determine the timing of your wedding?

74 Bottles of Wine on the Wall…

Third Time Wife, Wedding Planning

And on the tables and on the floor and anywhere else I can think to put them!

Like I said, after our planning meeting I felt way more confident about proceeding with our DIY decoration list (that is rather long and involved, I must say). Since most of my centerpiece and decoration ideas involve wine bottles, I first needed to sit down and figure out just how many we were going to need to get everything done.

Grand total: 74 bottles.

After I tallied everything up it occurred to me that there will be more wine bottles than guests at this wedding. And that’s not counting the ones we’ll be bringing to serve during the reception. For whatever reason this fact still makes me giggle. Perhaps these wedding plans have me a bit punch drunk?!

Now, I’d been stock-piling empty wine bottles for a while and they were hanging out in my home studio for years (making a few moves with me and everything) but even I wasn’t sure if I had enough saved up or if we’d need to get to the boozing pqd! Never fear, I had plenty of all sizes, shapes, and colors, the only thing they needed before we could start to cut (about 25 of them are going to be used in parts) and decorate them was to get all those labels off!

A smarter Road Trip would have been removing labels as each bottle was emptied, but I kept putting this task off thinking that I wanted to save all of them for craft projects. Save, schmave, it was time to clear these bottles and we were going to get them all done in one fell swoop!

jwalker_ttb_winebottles_tubbed copy

Step 1: Commandeer a couple of extra-deep storage totes from the garage and bring them out to the back deck. A bit of regular dish-washing liquid in the bottom and then I loaded in as many bottles as would stand up comfortably in the space.

jwalker_ttb_bottles_soaking copy

Step 2: Just add water! If I were doing this for only a few bottles I could have used a smaller container and hot water, but for the sake of time and volume, I just went with whatever temperature came out of the hose. Which was cold. I know this because filling up the tubs wasn’t enough–to keep the contents from playing bumper bottles (and, therefore, not keeping the labels submerged) you have to also partially fill said bottles and that tends to cause some blow-back. I was just shy of drenched after this step.

jwalker_ttb_bottles_secondbatch copy

Step 3: Now here’s the fun part. Once the bottles have had a chance to soak a bit, choose one and try to lift off the label. Sometimes the angels will sing and it will come off easily. Most of the time, no matter how long you let them soak, that’s not gonna happen. After a few reluctant labels I went and hunted up a putty knife and that helped quite a bit. I also had some steel wool handy as even the easy labels tended to leave a bit of residue that the steel wool made quick work of. After a quick rinse I put them into the recycle bins (emptied the day before, how convenient!) to dry off a bit.

jwalker_ttb_winebottles_cleaning copy

Step 4: Repeat as necessary, starting with fresh soap and water for each batch. I ended up doing 2 1/2 batches of bottles over the course of 4.5 hours. I also found myself incredibly sore for the next few days from the odd positions I found myself in trying to get those Bacchus-forsaken bottles cleaned. Once they dried outside for a while I dragged them inside and (eventually) boxed them all up by size and shape.

All in all I ended up cleaning 96 bottles and only sorta broke one of them while cleaning because one bottle slipped out of my hands and landed on the neck of another. But even then I was able to salvage the chipped one–I need a few that will be cut down to the bottom half only with the tops unaccounted for (as yet).

Some labels (Jones soda, this side-eye is for you) were incredible pains in the ass as they used a heavy-duty adhesive that just seemed to spread like the blob when scrubbed. Those will require Goo Gone or something similar to really get clean (and, yes, I have some smaller bottles in the mix for use in certain decoration configurations). The winner for easiest labels to soak off, though, goes to Perrier–they were an absolute dream to lift off in one piece.

A couple of other things I learned while fighting the upcycled decoration battle:

  • Champagne/Sparkling wine-style labels will fight you. Why? The bottlers know you’re going to likely set them into an ice bucket, etc. and don’t want the labels to be a peeling mess in the middle of your evening. Most of these labels have a water-resistant coating on them, therefore, and will take more work to remove. Consider yourself warned. White wine bottles come in second-hardest for many of the same reasons. (I don’t remember buying so many bottle of Oak Leaf Chardonnay in my life but I know I cleaned about a half dozen of them!)
  • Any labels with metallic foil (common on liquor bottles, but some wine labels used them, too) will be less prone to peel and more prone to disintegrate into a mealy, pulpy mess but only once due force has been applied.
  • It might be a good idea to remove any foil wraps left on the neck of the bottles before they get all wet and soapy, otherwise you’ll need to let them dry before you can cut them off. They usually aren’t glued, just heat-shrunk into place.

Mama Leadfoot asked why I insisted on doing them all at once and, honestly? If I’d planned on only doing half of them that day I don’t think I would have done the rest of them. It was better to get them over with!

Did you tackle any projects at one go that you knew you’d never finish if you parceled them out?

Our First Planning Day

Third Time Wife, Wedding Planning

One of the downsides to booking our venue and the DoC that came with it, is there was a looong gap between reserving it (April 2012) and any planning meetings for the event which start at 6 months out.

More than ready to get this show on the road, I emailed our contact (who was also our DoC) this April to set up that first planning session. Imagine my alarm when the email bounced back as a non-existent address. Realizing that staff changes could have happened in the past year, I didn’t panic too much until I resent the email to the main weddings@ address and it came back as restricted!

Now, rationally I knew that we had a signed contract and they’d take our deposit, so there was no way we weren’t having our wedding at HLP. But rational thought is not always driving this bus–sometimes I think my brain has this worst case scenario blanket over the top of it as I always seem to jump to it and play through the what-ifs for hours. I’ve done this throughout my life so I’m used to it, and at times I think it helps me be prepared for when things actually do go awry, but it was a few tense days, waiting for someone to return my calls, worrying that in the transition our contract had been overlooked and the venue might have been double-booked in the last year.

Bride Brain illustration by Miss Road Trip

illustration by Miss Road Trip

Turns out our original contact had opted not to return after her maternity leave (which, hey, more power to her) and that the current event planner just hadn’t gotten down to us on her list of folks to contact. Now, I’m still pretty irked that we weren’t notified of the personnel change since it does affect us, but after talking with our new planner, Stephanie, I felt much more at ease. Whew!

Meeting set, and scheduled for the only Saturday in May that there wasn’t a wedding going on there, I wondered why it’d take 2 hours for this meeting considering how much we’d already discussed with the former planner via emails, etc. before we signed the contract.

Well, folks, count 2 strikes for the former event planner because she left the incoming staff no. information. whatsoever. As in, when we sat down with Stephanie all she had was a copy of our contract, not even the proposal (with all the details) that the contract was based upon. And there was no way to get into the former planner’s email records either.

Grrrr

Good thing I’m also the type to over prepare, just in case of situations like this!

Unfortunately, more than just the staff had changed since we booked Honey Lake for our wedding.

  • We weren’t the first couple to have been promised colored table linens at no extra charge, but since it was’t specifically in our contract and just a verbal agreement, it wasn’t one we could make stick. So now we’re looking into rentals vs buying outright.
  • Thankfully we did have the BYO wine and signature cocktail written into the contract, because they no longer allow that! Still, we’ve opted to go with them providing the beer on-consumption for the guests that prefer that over the wine we’re providing. And while they do require bartenders these days, they also provide them at no extra charge, so that works out all the way around.
  • They’d also asked if we would be willing to change our lodging option from the Obo Suite (little 1-bedroom quarters attached to the main lodge) to one of the Pines cottages. While I wasn’t super-thrilled to give up the suite, the cottage does give us more getting ready room (2, 2-bed rooms, each with full baths) plus a sitting room but it’s slightly less charming and sort of overkill on the beds (it sleeps 8!). Still, they were concerned that the hunting party that rented the lodge for that weekend might make our stay less that serene, and I can appreciate that.
  • And on the very good front, they’ve now added sound system support for the grounds–originally it was only available in the main event spaces and the chapel. The fee for using their system is probably double of what renting the Passport system and speakers we were planning on, but the lack of hassle having to pick up/set up/break down/return the equipment ourselves is worth the convenience fee.

Oh, and it turns out we’re actually allowed to hang stuff on the walls! Bonus!

The main thing I wanted–no, NEEDED!–to get out of this meeting was table information. See, for months I felt like I was spinning my wheels on some big projects because I couldn’t really see how everything was going to go together. So once we walked the spaces with numbers in mind and started talking about specifics, I was galvanized into action by the time we got home and started revising my lists that night. Finally I knew how many centerpieces I needed and how many tables we would have for the cocktail hour and just where everything would be.

And a good thing, too, because suddenly our long (28 month) engagement is down to just under 4 months and I’m not sure I could have survived any more waiting around!

Did you have to deal with any panic-inducing moments from your venue or other vendors?

4 Months and Counting Down!

Third Time Wife, Wedding Planning

It’s really starting to feel close, now, but I’m happy to say we’re continually ticking things off the to-do lists! Most items have been shopping-related, more on the specifics in their own good time. In fact, most of the mainstream wedding highlights have been accomplished, what’s really needed is some serious DIY time.

Things recently accomplished:

  • Secured T’s suit & tie for the wedding (still need shoes)
  • Prepped a helluva lot of wine bottles for further DIY
  • Ordered and received linens for reception tables (buying was cheaper than renting)
  • Found the perfect fabric for table runners.
  • Ordered glassware for the wine-blending ceremony.
  • And started scripting the ceremony.
  • Shopping for honeymoon essentials (get your mind out of the gutter–not THOSE kind of essentials).

According to the experts now is the time to get on with:

  • Cake tastings
  • Hair and Make-up artists
  • Music Selections
  • Addressing Invitations (according to TheKnot.com–personally I think it’s way too early for that!)

Like I said, mostly this month I need to finish up the DIYs-in-progress and get cracking on some new ones–including the invitations! T’s got some projects of his own that need working on, for that matter.

Something else cool that happened was I received one of the Something Blue Vox Boxes from Influenster.com

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Disclaimer: I received these products complimentary from Influenster for testing purposes.

The Something Blue box is, of course, geared towards bridal party members and features Luster whitening toothpaste, Dr. Scholl’s For Her Ball of Foot shoe inserts, 2 sets of Kiss false lashes, 2 containers of Qtips Precision Tip cotton swabs and a packet of Urgent Rx powdered pain reliever.

The aspirin powder contains caffeine so I won’t be able to use it, but I’ll keep it handy for the next time Todd needs it. It certainly sounds like a good thing to put into emergency kits or bathroom baskets for the day-of! Other than that, though, I’m looking forward to trying out everything else in the box, especially the Ball of Foot inserts–I’ve used Dr Scholl’s keel cups in my flats before (for tendinitis) and they work great, so I’m hoping these will work just as well to keep my tootsies cushy all day.

So far my attempts at using false lashes have been dismal, I’ve yet to get a pair successfully on, so the fact that there are a total of 4 sets might be a good thing! Kiss includes a pair of curved tweezers to help with application, so we’ll have to see if that actually helps me or not!

Of course, the Qtips will never go to waste, especially with those pointy little tips to help correct make-up mistakes. And the toothpaste, well, it’s certainly worth a shot to see if it really does whiten like it claims. (I didn’t notice a difference when I brushed after dinner last night, but we’ll give it a few goes before passing a singular judgement.)

Coming up: our first planning meeting and how it galvanized me into action!

Sweetheart Table: Oasis or Exile?

Third Time Wife, Wedding Planning

So. Sweetheart tables are a definite thing in weddings these days.

It's sweet and all, but doesn't it look a little lonely, too? | Image via Style Me Pretty | Photo by Anna Kuperberg

It’s sweet and all, but doesn’t it look a little lonely, too? | Image via Style Me Pretty | Photo by Anna Kuperberg

I’m not sure how I feel about this trend.

On the one hand…

If it’s been all day and you’ve just barely seen your beloved during the ceremony and pictures, having a little space of your own probably sounds like a good idea. A time to catch your breath together.

On the other hand…

How much time are you going to spend at that table, anyway, if the whole point of having a reception is to share your day with your guests? And while I love spending 1-on-1 time with Mr. Road Trip, I’m afraid I’d be distracted by the other tables around us anyway, not to mention wondering what they were talking about!

Sure, it takes care of the who-do-we-sit-with dilemma: parents? bridal party? people we haven’t seen for years who flew across country to spend a couple hours with us? But I’m not sure it’s the best solution. More like, if I can’t sit with everyone, I’ll sit with no one, and that sounds almost more spiteful than practical. (But, really, I can see where it’s the only sane option if tensions are running high.)

At the same time, if you’re constantly up visiting other tables and trying to say hellos and cutting cake and tossing garters and bouquets and catching various photo ops, that sweetheart table is just another still-life photo op in the waiting. A cute one, but you could stage any 2 chairs with signs for Mr & Mrs and have done with it.

Image via Style Me Pretty | Photo by Miki & Sonia Photography

Wouldn’t this just be amazing?! | Image via Style Me Pretty | Photo by Miki & Sonia Photography

Personally, I love the one long table option but that’s not really practical for all groups or all spaces. And Mr. Road Trip wasn’t really a fan of it, either, when I brought it up one night at dinner. But, then, as is usually the case, Mr. Trips had a brilliant idea that we–due to having changed our original plans for our reception vision–now cannot really use. But I’d like to offer it up to you as a possible solution:

Table. Hopping.

Now, not just going from table to table while everyone else is eating, but actually having 2 seats at every table reserved for the newlyweds so you can go from table to table, sit down, eat a little something, and converse a bit with your guests.

Granted, this works best with a tapas-style or tasting menu where there are as many courses as tables, but tasting menus are actually gaining ground in the catering world, so it’s not incredibly far-fetched. (Sure, they’re gaining ground now–2 years ago when I was approaching caterers with request idea everyone and their cousin was pushing stations, stations and only stations. Sigh…) It’s a little like speed dating at your wedding, but I still love this idea and think that guests would really adore it, too.

So, hive,  let this be a lesson: just because your groom-to-be isn’t all up on the latest wedding tricks and trends, doesn’t mean he might not have a brilliant, left-field suggestion ready to pop out as the perfect solution. And if you’ve done this or plan to do this, I totally want to hear how it went/goes!